Develop Strategies for Operating in a Range of Plausible Yet Unpredictable Futures (100 min.)
To be prepared against surprise is to be trained. To be prepared for surprise is to be educated. – James P. Carse
What is made possible? You can help a diverse group quickly test the viability of current strategies and build its capacity to respond quickly to future challenges. This Liberating Structure prepares a group for strategy making. It does not produce a plan to be implemented as designed but rather builds resilience: the capacity to actively shape the system and be prepared to respond to surprise. This means being better able to see different futures unfolding, better prepared to act in a distributed fashion, and more ready to absorb disruptions resiliently.
Five Structural Elements – Min Specs
1. Structuring Invitation
- Invite the group to identify and explore the most critical and uncertain “realities” in their operating environment or market
- Then invite them to formulate strategies that would help them operate successfully in those different situations
2. How Space Is Arranged and Materials Needed
- Four groups of chairs around tables
- Paper, Post-it notes, flip charts, or tapestry paper for each group
3. How Participation Is Distributed
- Everyone responsible for planning and executing strategy is included
- Everyone has an equal opportunity to contribute
4. How Groups Are Configured
- Have a group large and diverse enough to break it up into four separate small groups to develop the four scenarios and related strategies
- If not, make two small groups
5. Sequence of Steps and Time Allocation
- Describe the sequence of steps. 2 min.
- Invite participants to make a list of uncertainties they face by asking, “In your/our operating environment, what factors are impossible to predict or control their direction?” 5 min.
- Prioritize the most critical factors by asking, “Which factors threaten your/our ability to operate successfully?” 10 min.
- Based on the group’s history and experience, select the two most critical and most uncertain (X and Y). 5 min.
- Create a grid with two axes—X & Y—with a “more of <— —> less of” continuum for the factor to be represented on each axis. For example, for the X axis, if the number of new products is a critically uncertain factor, one end of the X axis is a large number of new products and the other is no new products. Repeat for the Y factor and axis. For instance, if patent protection is a critical factor, one end of the Y axis is strong patent protection and the other is no patent protection. Four quadrants are created. See example below. 5 min.
- Each of the four groups creatively names and writes a thumbnail scenario for one of the quadrants. 10 min.
- The four groups share their scenarios briefly. 2 min. each
- Each group brainstorms three strategies that would help the group operate successfully in the scenario that it has described. 10 min.
- The four groups share their strategies briefly. 2 min. each
- The whole group sifts results to identify which strategies are robust (strategies that can succeed in multiple quadrants) and which are hedging (strategies that can succeed in only one scenario but protect you from a plausible calamity). The balance of strategies can succeed only in one scenario. 10 min.
- Each small group debriefs with What, So What, Now What? 10 min.
- The four groups share their debriefs and the whole group makes first-steps decisions about their Now What. 10 min.
Below: Presentation material we use to introduce Critical Uncertainties
- Test the viability of current strategies by exposing assumptions and uncertainties
- Increase capacity of everyone to adapt quickly and absorb disruptions resiliently
- Differentiate priorities in terms of robust and hedging strategies
- Develop more organization-wide confidence in managing the unknowable future
- Widen the range of strategic options
Tips and Traps
- When brainstorming uncertainties, recall predictions-gone-wrong and events that caught the group off guard
- Challenge wishful thinking
- Use 1-2-4-All in very short cycles for each step
- Have fun with naming each quadrant (song and book titles work nicely)
- Have fun developing the scenarios, for instance, by turning them into newspaper reports about a future situation
- Post-it notes help with combining and recombining ideas
- Regardless of role, a few people are naturals: celebrate their skillfulness
Riffs and Variations
- Build from this short session to a full-blown scenario-planning initiative
- For each scenario, invite small groups to dramatize a typical client interaction or product from the future that puts your strategies into play
- String together with Conversation Café, Purpose-To-Practice, WINFY, Open Space, Wicked Questions, and Min Specs
- For exploring what features should be included in a product or service that will be launched
- For national policy and operating leaders to shape next steps in a health-care reform initiative
- For IT leaders preparing for implementation challenges across multiple countries in one region
- For executives and operational leaders to create a 10-year strategic vision
- For NGO executive directors responding to unexpected changes in funding and public perception
- For counseling youth in unstable settings, likely to drop out of school or start living on the street
Attribution: Liberating Structure developed by Henri Lipmanowicz and Keith McCandless. Inspired by consultant Jay Ogilvy.